Have you ever wanted to download all your emails from Gmail to Excel for better organization or analysis? In most instances, it is a difficult issue to deal with for people in handling high volumes of emails. The feature is not natively available in Gmail but can easily be accessed using a workaround method. In this article, we will have a step-by-step guide to easily convert Gmail emails to Excel spreadsheet with all attributes and integrity.
Gmail: – It is an email service from Google, which became so popular due to a friendly interface and strong features like sufficient storage, spam filtering, and integration with Drive and Calendar. Users will require exporting their emails in different scenarios, such as backing up, analysis, or migrating to other platforms.
CSV: – It is a text file format of tabular data that is extremely simple, and every line of it represents a row in the table with separate data points separated by commas. Because it is highly versatile and can be easily imported to spreadsheet applications, such as Microsoft Excel, this format can be used appropriately for organization and analysis purposes of email data.
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Why Export Gmail Emails to Excel?
Before getting into methods, let’s try and figure out why you would want to export your emails:
- Data Analysis: The analysis of email data in an Excel sheet can quickly point out trends or important information.
- Organization: Important emails, invoices, or customer inquiries are easy to track using a spreadsheet format.
- Backup: The copy of the emails in Excel is an added backup.
Now, it’s time to move over manual solutions to convert Gmail emails to Excel.
#1. Export Gmail Emails to CSV using Mozilla Thunderbird
- Launch Mozilla Thunderbird on your computer.
- Install the add-on ImportExportNG and enable it.
- Go to the main dashboard and right-click on the folder you would like to export.
- Go to ImportExportTools NG, select Export All Messages in Folder, and choose CSV format.
- Save your Gmail emails as a CSV file in the desired location or folder.
- Finally, click OK to be done exporting.
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Drawbacks of Thunderbird Approach
- You need to install and configure Thunderbird before you use it.
- The installation may take hours depending on the specifics of your system.
- Again, this one is not Mozilla-approved but is an awesome import and export tool by ImportExport NG. Use with care.
- Note that attachments will not be saved during the process of exporting.
#2. Professional Solution to Convert Gmail Emails to CSV in Bulk
You can try MailsWare Gmail Backup Toolkit to get your Gmail data easily extracted into an Excel sheet. This tool allows you to export Gmail emails along with their attachments directly into Excel. It converts your Gmail messages into CSV file format in bulk, saving you precious time by processing multiple emails at once. With advanced features, you can choose which specific data to export from your Gmail mailbox ensuring exactly what you want in Excel format. This makes it more efficient and organized to manage your email data.
Simple Steps to Use Professional Solution
- Open the software and log in using your Gmail account with an App Password.
- Choose the mailboxes you would like to export to a CSV file.
- Saving options will have CSV to list.
- If you wish to export specific emails to the Excel CSV file, click on the Filter Option.
- You specify the destination folder in which to save your exported file, and you click on the Backup button.
- That’s it! Now search for your chosen location to view your Excel file.
Why Switch for Professional Solution Over Manual Methods?
- You can batch convert Gmail emails to Excel with attachments.
- It will export your mailbox folder structure and crucial elements without losing data.
- It offers the options of exporting emails from Gmail to Exchange and Yahoo Mail.
- It also delivers your emails in Excel CSV besides downloading into more than 20 other formats.
- It also allows you to export emails based on advance filtering on a date range, subject, sender, or recipient.
- You can also delete the attachments of the Gmail email without deleting the email.
- The software helps you to export your inbox, outbox, and all other folders in your Gmail account but avoid unnecessary export.
Key Takeaways
This article will teach you how to export all of your emails from Gmail into an Excel file. While we provided manual methods for copying Gmail to Excel, these approaches have some limitations. Over these, an automated solution that makes it much easier is presented. You can freely download Gmail to Excel Converter for free and test the tool on exported emails, up to 25 of which will be taken from each folder. If you’re happy with your result, you can have an upgrade of the tool.
