Whether your Learning Management System (LMS) is out of date or your company requires the most recent version of the program, at some point in a professional career, a transition to a new Learning Management System is inevitable. To ensure that the Learning Management System migration goes smoothly and productively, several key components must be identified before the transition.
Learning Management System Migration: What You Should Know
For a successful Learning Management System migration, it is essential to define the courses and eLearning experiences that your company requires. Also, before implementing a new LMS, make sure you’ve set aside enough time to do so carefully and thoroughly. Migrating to a new Learning Management System is like preparing a delicious meal; it cannot be rushed. Especially to satisfy anyone in a position of leadership above you, as this transition will undoubtedly affect their work as well.
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Tips for a Successful LMS Migration
There are several aspects of migrating to a different Learning Management System to consider during the transition process. Some of these include adding new functionality (recruiting, performance management, social learning), training administrative staff and end users, addressing technical requirements, rebuilding assessments and items created in another Learning Management System, and migrating historical data. Obviously, pursuing all of these ideas would consume a significant amount of your team’s time, resources, and energy. This reality emphasizes the importance of considering your team’s economic, time, and energy allowances.
Identify your company’s subject matter experts (SMEs)
These are the people who always know the answer to your questions. Put your knowledge to work! They can assist in the creation of training materials and resources, as well as answering frequently asked questions.
Create course templates
Instead of constantly creating new courses, create a generic template to streamline future course development. By providing a template with a few questions to fill out, others throughout the company, such as Subject Matter Experts, will be able to assist you in creating a course with ease. It is similar to online professionals, who are hired to get English Assignment Help to improve their writing.
Attract newbies
Use new employees or customers to help review training materials created during the testing and Q&A process. They will have a fresh perspective on the material and will be able to point out topics that are unclear to someone who is taking the training for the first time.
Designate administrators
Allow department heads, managers, and training department personnel administrative access to the system’s relevant areas. They can generate reports, enroll students in classes, and perform a variety of other functions. This increases administrators’ ownership of the training program while decreasing administrative overhead.
Reward feedback
No matter how hard you try, you will always overlook something. Encourage your students to identify errors and provide feedback on your training. When they do, be sure to thank them, either with an email or a $5 coffee gift card. You want extra eyes looking for errors, and your students will be proud to help improve the quality of your training program.
Training and support
When migrating to a new Learning Management System, it is essential to provide training (whether in person, online, or through a blended approach). Also, ensure that your end users receive both reactive and proactive support. This includes not only training for your support team but also creating a knowledge base or FAQ for the team prior to launch so that they can confidently offer solutions and advice to users. Monitoring failed logins and developing a robust mechanism for capturing issues and ideas will show a proactive approach to user support and encourage constructive feedback on the new system.
Quality assurance
Testing and QA of user accounts, content/data, and courses following the Learning Management System migration will need to be performed alongside, but separate to, user acceptance testing of the new Learning Management System. Sufficient time must be allowed for testing, ideally driven by test scripts (from that gap analysis and those use cases you developed earlier) and efficient bug/issue reporting.
Conduct a functionality audit
Before migrating to a new Learning Management System, make sure you evaluate and capture the features you want to replicate in the new system. This gap analysis is critical for both technical migration, implementation, and commitment to change within your organization, as well as engagement with your end users.
System switchover
There are several approaches to implementing your new Learning Management System, including:
- An overnight, full switchover.
- A gradual phase-out of the old Learning Management System and the introduction of the new Learning Management System.
- Before switching over, the two systems are silently running in parallel.
Finding the best solution for your organization requires a discussion with both your outgoing and incoming supplier/vendor/team. However, running the two systems in parallel while testing the migration data and functionality is probably the safest way to ensure data integrity and transition users to a new environment.
Measuring and celebrating accomplishments
Before launching your new Learning Management System, you should establish success metrics. A Learning Management System migration project may include:
- User adoption percentages.
- Changes to completion and compliance statistics.
- User satisfaction is determined by survey results.
- Page loads, upload times, and other metrics are used to assess system performance.
Of course, once you’ve established that your project was a success, you should take the time to celebrate by thanking everyone who contributed. This will highlight the advantages of your Learning Management System migration, making it a positive experience for the team and inspiring a passionate and dedicated group for the next phase of work.
Final Words
Migrating between programs and updates in the corporate world can be difficult to navigate. But with the right tools and tips, it can be handled pretty easily.
